Managed Payroll Services

Accurate Payroll. Reliable Support. Complete Peace of Mind.

Payroll is one of the most critical responsibilities in any organization. Employees expect to be paid accurately and on time, while employers must manage tax requirements, deductions, reporting, deadlines, and compliance obligations.

H2R-Solutions provides comprehensive Managed Payroll Services designed to reduce administrative burden, improve accuracy, and give your organization confidence in every payroll.

Our experienced payroll professionals become an extension of your team, managing the details, identifying potential issues, coordinating with your payroll provider, and helping ensure each payroll is processed correctly and on schedule.

More Than Payroll Processing

Payroll software can calculate a paycheck, but it cannot replace experienced payroll professionals who understand your business.

H2R-Solutions provides hands-on payroll support from beginning to end. We review payroll data, identify discrepancies, communicate questions, confirm approvals, and help resolve issues before they affect employees.

Our goal is to deliver a consistent, controlled, and dependable payroll process—every pay period.

Comprehensive Payroll Management

Payroll Preparation

Before payroll is processed, our team gathers and reviews the information needed for an accurate payroll.

This may include:

• Employee changes

• New hires

• Terminations

• Compensation changes

• Bonuses and commissions

• Time and attendance data

• Paid time off

• Benefit deductions

• Garnishments

• Expense reimbursements

• One-time earnings and deductions

• Retroactive adjustments

We help ensure all required payroll inputs are complete and submitted on time.

Payroll Processing

Our payroll professionals manage the payroll process within your organization’s payroll system.

Services may include:

• Entering payroll changes

• Importing time and attendance data

• Reviewing payroll calculations

• Validating earnings and deductions

• Reviewing employee taxes

• Processing bonuses and supplemental wages

• Managing off-cycle payrolls

• Reviewing direct deposit information

• Confirming payroll funding

• Submitting payroll for processing

We follow established procedures and processing deadlines to help keep payroll on schedule.

Payroll Quality Control

Every payroll should be reviewed before it is finalized.

Our quality-control process may include:

• Comparing payroll to prior periods

• Reviewing unusually high or low payments

• Confirming new hires and terminated employees

• Validating salary and hourly rates

• Reviewing overtime calculations

• Confirming bonuses and commissions

• Checking benefit deductions

• Reviewing payroll taxes

• Verifying garnishments

• Confirming net pay

• Identifying duplicate or missing payments

We investigate discrepancies and communicate questions before payroll is finalized.

Payroll Approval Support

Once payroll has been reviewed, H2R-Solutions provides your designated approver with a clear payroll summary.

The summary may include:

• Total payroll cost

• Payroll funding requirements

• Employee changes

• One-time payments

• Payroll adjustments

• Exceptions or unusual activity

• Questions requiring confirmation

• Items requiring client approval

We help make the approval process clear, efficient, and well documented.

Employee Payroll Support

Payroll questions can consume valuable time for business owners, managers, and internal HR teams.

H2R-Solutions can assist employees with questions related to:

• Pay statements

• Direct deposits

• Payroll deductions

• Tax withholding

• Paid time off balances

• Missing or incorrect pay

• Garnishments

• Employee self-service

• Payroll system access

• Year-end tax forms

We serve as a knowledgeable payroll resource for both employees and managers.

New Hire and Employee Change Support

Payroll accuracy depends on timely and accurate employee information.

Our team can assist with:

• New hire setup

• Employee tax elections

• Direct deposit setup

• Pay rate changes

• Department and location changes

• Benefit deduction changes

• Job and position updates

• Manager changes

• Employee transfers

• Termination processing

• Final pay coordination

We help ensure payroll-related employee changes are properly reflected in the system.

Payroll Tax and Compliance Support

Payroll tax rules can vary by federal, state, provincial, and local jurisdiction.

H2R-Solutions can help identify and coordinate payroll compliance requirements, including:

• Federal payroll taxes

• State income tax withholding

• State unemployment insurance

• Local payroll taxes

• Multi-state payroll

• New jurisdiction registrations

• Reciprocal tax agreements

• Remote employee taxation

• Wage and hour considerations

• Final pay requirements

• Tax notices

• Payroll amendments

When necessary, we coordinate with payroll providers, tax agencies, accountants, and other advisors to help resolve payroll tax issues.

Time and Attendance Support

Timekeeping errors can create payroll errors, employee frustration, and compliance risk.

We can assist with:

• Timesheet review

• Missing punch resolution

• Timecard approval processes

• Overtime review

• Paid time off tracking

• Shift differentials

• Meal and rest period premiums

• Timekeeping policies

• Manager training

• Time system configuration guidance

We help organizations strengthen the connection between timekeeping and payroll.

Benefits and Deduction Administration

Accurate deductions are essential to payroll and benefit administration.

Our team can support:

• Medical, dental, and vision deductions

• Retirement plan deductions

• Health savings accounts

• Flexible spending accounts

• Life and disability deductions

• Voluntary benefits

• Benefit arrears

• Catch-up deductions

• Employer contributions

• Garnishments and levies

• Post-tax and pre-tax deductions

We coordinate with benefit brokers, carriers, retirement providers, and payroll vendors as needed.

Payroll Reporting

Payroll reports provide valuable insight into labor costs, taxes, deductions, and workforce activity.

We can prepare or assist with:

• Payroll registers

• Labor distribution reports

• General ledger reports

• Department reports

• Tax reports

• Deduction reports

• Paid time off reports

• Overtime reports

• Headcount reports

• Payroll variance reports

• Custom payroll reports

We help ensure payroll information is organized, understandable, and available to the people who need it.

General Ledger Coordination

Payroll must be accurately reflected in your accounting system.

H2R-Solutions can assist with:

• General ledger mapping

• Payroll journal entries

• Department and cost-center allocation

• Earnings and deduction mapping

• Reconciliation support

• Payroll liability review

• Accounting file validation

• Coordination with finance teams

• Resolving payroll-to-accounting discrepancies

We work with your internal accounting team or external accountant to improve payroll reporting and reconciliation.

Year-End Payroll Support

Year-end payroll requires careful planning and review.

Our services may include:

• Year-end payroll calendars

• Employee data verification

• Taxable fringe benefit review

• Imputed income processing

• Third-party sick pay review

• Bonus payrolls

• W-2 and T4 review support

• 1099 and T4A coordination

• Employee tax form questions

• Year-end balancing

• Payroll system readiness

• New-year payroll setup

We help identify and resolve issues before year-end tax forms are finalized.

Payroll Systems We Support

H2R-Solutions works with many leading payroll and HCM platforms, including:

• Paylocity

• ADP Workforce Now

• ADP RUN

• UKG Pro

• UKG Ready

• Paycom

• BambooHR

• iSolved

• Gusto

• Rippling

• Dayforce

• Paycor

• Blue Marble Payroll

• Powerpay

• KPay

• Other payroll and HR platforms

You do not necessarily need to change payroll providers to work with H2R-Solutions. We can often manage payroll within your existing system.

A Dedicated Payroll Team

Payroll should never depend on only one person.

H2R-Solutions uses a team-based service model that may include:

• A primary payroll specialist

• A backup payroll specialist

• Payroll quality-control support

• HR consulting support

• Escalation assistance

• Leadership oversight

This structure helps improve continuity, responsiveness, and accountability.

If your primary payroll contact is unavailable, another knowledgeable team member can step in to support your payroll.

Who Benefits from Managed Payroll Services?

Our Managed Payroll Services are ideal for:

• Small and mid-sized businesses

• Organizations without an internal payroll department

• Companies with an overextended HR or accounting team

• Multi-state employers

• Organizations with complex payrolls

• Companies experiencing rapid growth

• Businesses transitioning payroll responsibilities

• Organizations implementing a new payroll system

• Employers with recurring payroll errors

• Companies seeking stronger payroll controls

• Businesses that need backup payroll coverage

We support weekly, biweekly, semi-monthly, and monthly payroll schedules.

Why Choose H2R-Solutions?

Experienced Payroll Professionals

Our team understands payroll operations, taxation, wage and hour requirements, employee deductions, benefits, and HR systems.

Detailed Payroll Review

We do not simply submit payroll. We review payroll data, identify potential problems, and help resolve discrepancies before processing.

HR and Payroll Expertise

Payroll decisions are often connected to employee relations, benefits, compensation, compliance, and HR policies. Our combined HR and payroll expertise allows us to address the full issue—not just the paycheck.

Responsive Support

Payroll issues are time-sensitive. Our clients value our accessibility, communication, and commitment to resolving concerns quickly.

Flexible Service Model

We tailor our services to your organization’s payroll schedule, systems, internal resources, and operational needs.

White-Glove Service

We take the time to understand your business, payroll practices, employees, approval processes, and priorities.

Frequently Asked Questions

What is managed payroll?

Managed payroll is an outsourced service in which experienced payroll professionals handle some or all of your payroll responsibilities. This may include payroll preparation, processing, quality control, reporting, employee support, and coordination with your payroll provider.

Is H2R-Solutions a payroll software company?

No. H2R-Solutions is a payroll and HR consulting firm. We work within your payroll or HCM platform and provide the experienced professionals needed to manage the payroll process.

Do we need to change payroll systems?

Not necessarily. In many cases, we can manage payroll using your existing payroll platform.

Can you process payroll for employees in multiple states?

Yes. We regularly support multi-state employers and help coordinate state and local payroll requirements.

Can you support Canadian payroll?

Yes. We can provide payroll support for Canadian employees and coordinate with Canadian payroll platforms and service providers.

Do you handle payroll taxes?

Your payroll provider may calculate, debit, file, and remit payroll taxes. H2R-Solutions reviews payroll tax setup, helps identify issues, coordinates registrations, assists with tax notices, and works with the appropriate parties to resolve concerns.

Can you help with payroll errors from prior periods?

Yes. We can review payroll discrepancies, identify the cause, recommend corrections, and coordinate adjustments or amendments with your payroll provider.

Can employees contact H2R-Solutions directly?

Yes. Depending on the engagement, H2R-Solutions can serve as the primary contact for employee payroll questions.

Do you provide backup payroll coverage?

Yes. We can provide ongoing backup coverage or temporary payroll support during vacations, leaves of absence, employee turnover, or staffing transitions.

How much do Managed Payroll Services cost?

Pricing depends on payroll frequency, employee population, system complexity, number of jurisdictions, service scope, and the level of employee support required.

Stop Letting Payroll Consume Your Time

Payroll should not create constant stress, missed deadlines, or uncertainty.

With H2R-Solutions managing your payroll process, your organization gains experienced payroll professionals, stronger quality controls, responsive employee support, and a trusted partner who understands the connection between payroll, HR, benefits, compliance, and technology.

Your employees receive accurate, timely pay—and your leadership team gains more time to focus on the business.

Gain Confidence in Every Payroll

Let H2R-Solutions handle the details, deadlines, reviews, and employee questions that come with payroll management.

Contact H2R-Solutions today to schedule a complimentary consultation and learn how our Managed Payroll Services can improve accuracy, reduce administrative burden, and give your organization peace of mind every pay period.