Document Extraction & Data Migration Services

Transfer your Documents Without the Manual Work.

Migrating to a new HRIS or payroll platform should be exciting—not slowed down by thousands of employee documents trapped in your old system.

H2R-Solutions' Document Extraction Services eliminate one of the most time-consuming parts of an HRIS implementation. We securely retrieve, organize, rename, and prepare your employee documents for upload into your new Human Capital Management (HCM) platform, allowing your team to focus on your business instead of manual file management.

Whether you're moving from Paychex, ADP, UKG, BambooHR, isolved, Paylocity, or another HR system, we make the transition faster, more organized, and far less stressful.

Save Hundreds of Hours

For many organizations, employee files include:

• Employment applications

• Offer letters

• I-9 Forms

• W-4 Forms

• State tax forms

• Performance reviews

• Disciplinary documentation

• Compensation records

• Training certificates

• Benefits documentation

• Signed handbook acknowledgements

• Confidential HR documents

Downloading these one employee at a time can take hundreds of hours.

H2R-Solutions handles the entire process for you.

What We Do

Our experienced consultants can:

Securely Extract Documents

We retrieve employee documents directly from your current HRIS or payroll system using authorized administrative access.

Organize Files

We organize documents by employee and document type, making them easy to locate and import.

Standardize File Names

Consistent naming conventions make future searches simple and improve import accuracy.

Prepare for Migration

We deliver files in a structure designed to simplify uploading into your new HR platform.

Quality Review

Every project includes quality checks to help ensure documents are complete, organized, and ready for implementation.

Systems We Commonly Support

Our team has experience extracting documents to and from many leading HR and payroll systems, including:

• Paylocity

• ADP Workforce Now

• ADP Run

• UKG Pro

• UKG Ready

• BambooHR

• Paychex

• Paycom

• Paycor

• Workday

• Ceridian Dayforce

• isolved

• Gusto

• Rippling

• APS

• Many additional HRIS and payroll platforms

If your platform isn't listed, contact us—we can often help.

Perfect For

Our Document Extraction Service is ideal for:

HRIS Implementations

Moving to a new HR platform without spending weeks downloading files.

Company Acquisitions

Consolidating employee records from multiple organizations into one system.

Payroll Conversions

Preparing historical documentation before changing payroll providers.

Compliance Projects

Creating organized employee personnel files for audits or recordkeeping.

Digital Personnel Files

Converting scattered documents into a well-organized digital employee record.

Why Organizations Choose H2R-Solutions

Faster Implementations

Reduce implementation timelines by removing one of the biggest administrative bottlenecks.

Reduced Administrative Burden

Free your HR team to focus on employees rather than downloading thousands of files.

Experienced HR Professionals

Unlike generic data migration vendors, our team understands HR documentation, compliance requirements, and how employee records should be organized.

Secure Handling

We treat employee information with the highest level of confidentiality throughout the extraction process.

Nationwide Support

We assist organizations across the United States and Canada.

Our Process

1. Discovery Meeting

We review your current system, document types, volume, timeline, and project goals.

2. Secure Access

Your organization provides temporary, authorized administrative access or works with us to securely retrieve the files.

3. Document Extraction

Our team extracts, organizes, and categorizes your employee documents.

4. Quality Assurance

We verify document counts, organization, and file integrity.

5. Delivery

You receive a structured file package that's ready for upload into your new HRIS or document management system.

Frequently Asked Questions

How long does document extraction take?

Most projects are completed within a few days to several weeks, depending on the number of employees, document volume, and system accessibility.

Can you work with our implementation partner?

Absolutely. We regularly coordinate with HRIS vendors, implementation consultants, payroll providers, and internal project teams.

Is our employee information secure?

Yes. Protecting sensitive employee data is our highest priority. We follow strict confidentiality practices and use secure methods for transferring and storing files throughout the project.

Do you upload the documents into the new system?

Yes. If requested, H2R-Solutions can also assist with importing documents into your new HRIS or payroll platform as part of a broader implementation engagement.

Can you extract only certain document types?

Yes. We can extract all employee documents or only the specific document categories you need.

Why H2R-Solutions?

H2R-Solutions is more than a document extraction company—we're experienced HR, payroll, and HRIS consultants. We understand how employee records are used, how they should be organized, and what implementation teams need for a successful migration.

Our white-glove approach helps organizations reduce implementation delays, minimize administrative work, and ensure employee documentation is ready for day one in the new system.

Ready to Simplify Your HRIS Migration?

Stop spending valuable HR time downloading documents one file at a time.

Let H2R-Solutions handle the heavy lifting so your implementation stays on schedule and your employee records remain organized and secure.

Contact H2R-Solutions today to schedule a complimentary consultation and learn how our Document Extraction Services can save your organization time, reduce costs, and simplify your next HRIS migration.